Identify the company
- Legal business name and any relevant trade name
- Website and headquarters or operating location
- Primary business and procurement contacts
Supplier Introduction Checklist
Make your supplier capabilities easy to evaluate.
A concise, evidence-supported introduction helps procurement teams understand what your company supplies, where it operates, and who should receive follow-up.
Prepare your introduction
Lead with fit, facts, and a reliable contact.
Tailor the introduction to the products or services you actually provide. Use specific categories and service areas instead of broad claims, and attach only current documents that you are authorized to share.
Submitting an introduction does not create a supplier relationship, qualification, approval, preferred status, promise of work, or obligation to request a quote.
Define the offering
- Specific product, material, service, or freight categories
- Manufacturer, authorized distributor, reseller, service provider, or carrier role
- Representative brands or capabilities you are authorized to present
Describe coverage
- Geographic service or shipping footprint
- Typical lead times, available capacity, and meaningful order constraints
- Expedited, project, after-hours, or special-handling capabilities when applicable
Support material claims
- Current certifications or registrations with issuing organization and expiration date
- Licenses, authorizations, insurance, or quality records relevant to the offered scope
- Capability statement or concise line card when current and authorized
Explain commercial basics
- Typical quote turnaround and validity
- Payment, freight, minimum-order, return, and warranty terms where appropriate
- Preferred method for receiving RFQs and purchase documents
Keep it current
- Name a person responsible for updates
- Flag limitations, exclusions, and lower-tier dependencies
- Replace expired documents and notify contacts when capabilities change
What happens next
Introduction is the beginning of review—not approval.
Ghost may request additional information when a relevant need arises. Do not send banking credentials, passwords, controlled data, or other sensitive records by general website email. Confirm the intended recipient and an appropriate transmission method first.
Start a conversation
Prepared a focused supplier introduction?
Send a concise overview of your authorized capabilities and a reliable point of contact. Introduction does not guarantee qualification or work.